Lab Planner/Coordinator

Under supervision/coaching, the incumbent is required to coordinate scheduling, planning, implementation, documentation, and follow-up of all tasks required for a building based lab maintenance. This includes interpret data from the CMMS work order system; schedule all emergency and general maintenance repairs to equipment and lab space. Have necessary skills to communicate with FM&E department representatives, and all internal and external customers. Support Pharmaceutical/Biotech goals and lab department?s business initiatives.


  • Coordinate proper safety permitting and provides control of shutdowns, startups, and building services in support of building projects.

Process Management

  • Provide work planning and scheduling function for a self-directed work team.
  • Provide logistical coordination with other stakeholders (i.e. stock support, janitorial, grounds, purchasing, customers, security, and predictive maintenance).
  • Maintain intermediate to high computer skills necessary to access CMMS work order system, update equipment history, and access parts/material inventory management system.
  • Schedule work with production departments, print appropriate work orders when scheduled, track and report on the completion of work.
  • Coordinate and provide primary control of building, site utilities and utility distribution drawings. Establish and maintain equipment SOP?s, MIP, and GMP files.
  • Present performance data to maintenance teams regularly.
  • Develop and maintain standard workflow process and provide a (1) month look-ahead Preventive Maintenance (PM) schedule to the team weekly.

Administrative / Analysis

  • Provide input to department quarterly report
  • Communicate clearly, understand and acknowledge verbal instructions, and be able to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals. Estimate work-order completion times and compare to actual.
  • Any and all other duties and tasks assigned.


  • Desired:
  • Preferred Associate degree or combined technical training / direct experience.

Years of relevant experience

  • Desired:
  • 5-10 years? experience working multi-trade environment and maintaining chemical synthesis/fermentation production equipment.

Skills and knowledge

  • Proficiency in various computer programs such as MS Word, Access, Excel, Project, Outlook, etc
  • Pharmaceutical/BioTech manufacturing research facilities experience is preferred. Technical Competencies: Competency Detail / Comments (specific skills, etc.)
  • Analytical Thinking
  • Track, verify and maintain high team performance levels based on established metrics.
  • Drive for Results
  • Excellent organizational, verbal and written communications skills required.
  • Track, verify, and report Service Level Agreement (SLA) performance indicators weekly to the team and coordinate with team to improve performance and meet objectives.
  • Planning & Prioritizing
  • Must have a detailed understanding of effective scheduling, estimating, and workflow processes in a maintenance environment.

Other abilities

  • Flexibility
  • Comply with all company policies and procedures and adhere to company standards.
  • Teamwork & Cooperation
  • Must be a team player, committed to working in a quality environment and be able to work independently.
  • Maintain professional and customer-oriented relationships with team members, internal customers, and building occupants.
  • Understand customer requirements and coordinate interface with other teams for various support requirements


JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. ?JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran?s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. ?The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at
https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf. ?
If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at Click Here to Email Your Resum?


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